Job Description

Job Description

Job Description

Sourcing Agent - Buyer

Position: Contract (1 year with possible extension, or conversion).

Location: Topeka, KS.

Salary: $33.00 - $36/HR (depending on experience).

Schedule: M – F, 8 to 5 (Mon and Fri remote).

Status: Must be a US Citizen.

Start: ASAP.

Benefits: Available for purchase (health, dental, vision).

Job Description: The Sourcing Agent performs routine, low-complexity procurements below the bid threshold, primarily for products but occasionally for routine services. This includes requirements clarification, soliciting bids, evaluating quotations and selecting suppliers in a manner that maximizes total long-term value to the enterprise and optimizes the cost/benefit relationship while meeting or exceeding delivery, quality, service risk management and diversity requirements. This position also supports Negotiators and Sourcing Specialists by completing routine administrative requests and/or specific tasks within larger sourcing projects. Execute and manage the full life cycle of procurement transactions for contract-based materials and services including purchase order creation, dispatch, acknowledgement, expediting, match exception resolution and purchase order close. Supports both auto sourced and non-auto sourced transactions. Process requisitions for routine, well-specified materials (and occasionally services) are not on contract. Solicit, evaluate and document quotes as required, in addition to creating POs, dispatching POs, obtaining acknowledgements, expediting, resolving match exceptions and closing POs. Perform routine administrative tasks in support of projects led by Negotiators and Sourcing Specialists such as: Distribute and collect NDAs required prior to issuance of RFXs Gather, organize and prepare/post drawings, requirements and specifications for RFPs Gather preliminary supplier lists, seeking to include diverse suppliers Schedule meetings on behalf of sourcing leads May attend pre-bid meetings to record questions, clarifications and modifications Set up new suppliers Collect/organize supplier questions and gather information for responses during RFP Create bid tabulations Gather/organize final documentation for completed projects Issue POs Resolve match exceptions Provide secondary support for department operations such as planning/scheduling meetings, administering internal and external electronic resources (SharePoint sites, company systems, Experian, PSC, etc.), gathering information and obtaining office supplies.

Skills Needed: Ability to complete routine procurement transactions effectively, efficiently and accurately from requisition to purchase order close in a fast-paced environment Awareness of procure-to-pay process and procurement-related policies, procedures, processes and risks, and ability to apply that understanding to daily work Basic understanding of the role of procurement and how procurement creates value for the enterprise Working knowledge of PeopleSoft and/or other procurement-related software Proficiency in creating and manipulating basic spreadsheets and creating Word documents Effective oral and written communication skills Strong customer service and team focus. Understanding of the role of Supply Chain and how it creates value within the business Basic quantitative and analytical skills Effective oral and written communications skills Skilled in using Microsoft Office suite, particularly Word, Outlook and Excel Working knowledge of PeopleSoft or other Supply Chain Management/ERP software. Basic quantitative and analytical skills Effective oral and written communications skills.

Experience: 1 to 4 years of experience in a sourcing, supply chain or buying position. Preferably with utilities industry or construction industry.

Education: Bachelors degree in Business, Engineering, Supply Chain or related field. Associates degree may be acceptable with combined with years of experience.

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